How does a business - large or small - achieve the 'holy grail' which is the maximum productivity resources? While larger organisations sometimes can absorb some degree of inefficiency, a smaller company, with its structure usually thinner, it cannot.
Ironically, some of the innovations that make life and work easier can, in themselves, become lost time and prevent productivity.
Maybe it's time to step back and conduct a kind of "audit productivity 'and see where improvements can be made.
Be less reactive
This objective covers the areas of time management such as dealing with email. Email is a trap time tremendous if one is not careful. A classic approach here it is to restrict checking email to specific parts of the day. Unless it really is urgent (someone has told you are sending an important element for a certain time, for example) most senders should not expect an immediate response to your email so do not feel pressured to deliver one as only you will force separate from another task.
The same applies to personal, such interruptions as people stopping by your desk or office to talk about something. While you do not want people to feel intimidated by approaching you, a culture of 'check whether it is appropriate' to talk about something at this time should be encouraged.
The meetings provide a huge potential for loss of time. Overall, there are also many calls and usually last too long. As with the old slogan of World War II "is your journey really necessary?" Perhaps amended to "is this meeting really necessary?" If so, agree on a time frame and stick to it.
Set your target
Business is not as simple as environment, for example, a target profit and leave it at that. The main objectives should be identified and properly defined and then broken down into smaller and smaller targets.
Thus, it becomes easier to stay the course and can ask "Is this activity helping to achieve this sub-goal?" A big goal in isolation may seem daunting, and the reaction of some people may be thinking "that's too expensive" causing them to become unmotivated. If necessary, use software to track and control task workloads.
Smaller goals can break an annual goal to quarterly, monthly, weekly and even daily goals that can actually help motivate people and make the overall goals seem more attainable.
This is the way to tackle any project in business and, indeed, in life. Take learning to drive as an example. If you have never driven a car before, you pass a test can seem very complicated. However, when you break it down into small steps can make a dent to its overall objective of a more manageable way. Obtain a provisional license, brushing the skills you need in and out of the road, booking class and setting dates for the driving theory test and practical test are all important milestones towards the main goal. Apply this logic of business tasks to be much easier to handle.
Staff management is an important part of achieving good productivity. Generally, people respond well if they feel valued, so take a genuine interest in their roles in the company can make a big difference instead of them just feel like a cog in contributing to your bottom line.
Helping them understand how their contribution contributes to the overall objectives of the company - in other words, helps them feel properly included works wonders.
To avoid false economies
While saving money and make full use of equipment is important, be careful suffering productivity. For example, outdated computer equipment could hamper productivity if it is too slow or if your network is inefficient and causing outages and slowdowns; invest in beefing up.
The above are some ideas productivity. Remember that the general idea that often 80% of results come from 20% of activities, usually, is a matter of emphasising the latter.